AI Solutions
We design, install, and hand over the systems that run the work you have no time for.
- Systems design and install
- Workflow automation
- Agentic workflows
- Training and handoff
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AI Solutions & Consulting
We install the systems. You keep them.
Repetitive work, done by software, inside the tools you already use.
In one minute
What we actually do
We find the work in your business that repeats every week and gets done by hand. Then we install systems that do it inside the tools you already use.
Every engagement starts with one scoped pilot, so you see it working before anything larger is agreed.
We build systems that do repetitive work
For example, a quote goes out, nobody answers, and the follow-up writes itself for you to approve.
We train your team to run them
For example, your office manager changes the follow-up wording without calling anyone.
We advise on what to fix first
For example, we look at the whole week and tell you which hour is worth buying back.
Two motions
Build it, or study it first.
One firm does both, and does the installing itself.
Consulting
We come in and find what actually grows the business before anything gets built.
- Growth review
- Reputation review
- How an engagement runs
See it in your industry
What we would install first
These are illustrations of how the work applies, not accounts of past clients. Pick the one closest to your business.
What we install
Three systems, in plain terms
“System shapes, not client results. We don't publish numbers we didn't measure.”Systems library
A stack of sent quotes, with the one nobody answered lifted clear and marked for a person to read. AQuote follow-up
Watches sent quotes, notices the ones nobody answered, drafts the chase. A person approves it.
- Purchase orders
- Freight
- Stock
One stream of supplier email arriving, then sorting itself into three kinds of record. BSupplier email to records
Reads supplier email into purchase orders, freight, and stock. Mismatches get flagged, not filed.
A drafted post turning over to show the approval it is waiting on before anything is published. CContent with approval
Drafts posts from the business's own material. Nothing publishes until someone clicks approve.
How the firm works
AI systems run by the people who build them
“Every engagement is scoped and led personally, not handed to an account manager after the first call.”How an engagement runs
- Pilot first
- Built and installed
- Founder-led
Proof, honestly framed
Built for our own businesses first
“Not client engagements. We don't publish numbers we didn't measure.”
Before the system
A lead can arrive from a paid ad, a website form, or a phone call within the same few minutes, and each one needs its own response. Whichever channel gets missed is the one that goes quiet, because nothing was chasing it.
With the system
It runs unattended in the background. The owner opens the console and replies to whoever wrote in.
Own operations, not a client result. We don't publish numbers we didn't measure.
Lead intake that keeps its source
A lead can arrive from a paid ad, a website form, or a phone call in the same few minutes, and whichever channel gets missed is the one that goes quiet.
Read the full write-upOwn operations, not a client result. We don't publish numbers we didn't measure.
An article engine with a claims gate
Publishing useful articles several times a day is impossible by hand, and an AI writer left alone will invent statistics and clients.
Read the full write-up
Own operations, not a client result. We don't publish numbers we didn't measure.
A Google Ads waste monitor
Automated bidding spends on competitor searches, do-it-yourself queries, and out-of-area clicks unless someone keeps pulling those out.
Read the full write-upOwn operations, not a client result. We don't publish numbers we didn't measure.
An interactive demo built into a prospect's page
A manufacturer deciding whether to talk to us wanted to see the analysis, not read about it.
Read the full write-up
Who you are working with
You get me, and the build team I run
I founded Nova Buzz Marketing and I still scope and lead every engagement myself. You will not be handed to an account manager after the first call, and the person who builds your system is the person who answers your email.
Anthony
These six are AI engineers, not people. They are named so you can see which one did what on your engagement, and a person signs off on everything they produce.
Founder
Anthony Schiro
Founder and your single point of contact
I founded Nova Buzz Marketing and I still scope and lead every engagement myself. You will not be handed to an account manager after the first call, and the person who builds your system is the person who answers your email.
AI
Rafael
Coding engineer
Writes the integration code that connects your tools to each other.
AI
Nadia
Web developer
Builds the pages and forms a system needs to be reached from outside.
AI
Theo
Systems implementer
Puts the finished system into your calendar, CRM, and inbox without changing how they work.
AI
Iris
Web designer
Lays out anything a customer will see, so it reads the same on a phone as on a desk.
AI
Priya
QA and testing
Tries to break each system before you rely on it, and reports what broke.
AI
Owen
Research
Reads how your industry actually works before anyone proposes a system for it.
Use the arrow keys to move through the stack.
Industries we serve
The kinds of business this is built for
The work has the same shape in most of these. A few parts of the operation repeat every week and get done by hand by someone who has better things to do.
Where we usually start
Construction and trades
Estimates, crews, and job sites all move faster than the paperwork behind them, so the follow-up and the invoicing are usually what slips first.
Where we usually start
Manufacturing
Purchase orders, supplier email, and stock records have to agree with each other, and reconciling them by hand is where the hours go.
Where we usually start
Professional services
Billable time is the product, so every hour spent on intake, scheduling, and chasing paperwork is an hour that can't be sold.
Where we usually start
Healthcare and clinics
Bookings, reminders, and records carry real consequences when one falls through, and the admin around them rarely gets smaller.
Where we usually start
Dental
A practice runs on a full schedule, and the gap between a cancelled slot and a filled one is admin work nobody has time for.
Where we usually start
Legal
Intake, checks, and matter records all need a paper trail, and the manual version of that trail is slow and easy to break.
Where we usually start
Real estate
Leads arrive at all hours from several places at once, and whichever one goes unanswered is the one that goes cold.
Where we usually start
Hospitality and restaurants
Bookings, reviews, and staffing shift daily, and the response to each has to be quick to be worth anything.
Where we usually start
Retail and e-commerce
Orders, stock, and customer messages live in different tools, and keeping them in agreement is a job on its own.
Where we usually start
Logistics
Loads, documents, and status updates move between parties constantly, and a missing update becomes a phone call every time.
Where we usually start
Education and training
Enrolment, scheduling, and follow-up repeat every intake cycle, which is exactly the kind of work that should be running itself.
Where we usually start
Non-profits
A small team carries donor communication, reporting, and program admin at once, so anything that runs unattended buys back real hours.
Where we usually start
Agencies and studios
Client work, internal reporting, and new business compete for the same week, and the internal half is what gets dropped.
Where we usually start
Finance and accounting
Document intake, deadlines, and chasing all repeat on a fixed cycle, and the cycle doesn't care how busy the week is.
Where we usually start
Automotive
Service bookings, estimates, and reminders decide how full the bays are, and each one is a small task done many times a day.
Where we usually start
Home services
A missed message is a missed job, and the difference between the two is usually how quickly someone wrote back.
System shapes, not client work.
Built on
The technology behind our systems
Not a platform we sell you. The tools the systems on this site are actually built with.
Tap a name to see what it is used for.
Logos and names are property of their respective owners. Shown to describe the technology we build on.
The methodology
How an engagement runs
Week 1Discovery call and scoping
A conversation about how the business runs today, where the pain actually is, and which single piece of it makes sense to pilot first. We leave with a written scope of the pilot.
- Weeks 2 to 3
The pilot
We build the one system or run the one study we scoped. You see real, working output before anything larger is agreed. It is not a mockup or a proposal.
Week 4Pilot review
We walk through what the pilot delivered and what it would take to expand it. You decide whether to continue, and stopping here is a normal outcome, not a failed one.
Month 2 onwardFull engagement
If you continue, we build out the full system or run the full consulting engagement, at the scope agreed after the pilot review.
- Ongoing
Weekly reporting and training
You get a plain-language weekly update on what's running or what's been found, and your team is trained to operate anything we install as we go, not at the end.
Insights
Writing about the work
Plain answers to what owners ask before they build anything. Written by a person.
6 min readWhat a law firm should study before automating its intake process
Learn what legal practices need to analyze before adding intake automation, from data hygiene to software integration and human review points.
6 min readHow patient record data entry can be reduced without changing clinical software
Learn how clinics reduce repetitive patient record data entry using AI automations built directly inside their current software platforms.
7 min readWhy Supplier Records Are the First Place to Study Operations
Supplier records expose delivery schedules, material variance, and administrative mismatches, showing where manufacturing workflows stall.
Common questions
Asked before booking a call
What does "installing AI" actually mean?
A working system inside the tools you already use, such as your calendar, CRM, invoicing, and inbox. It handles one piece of work on its own. It is not a chatbot bolted onto your website.
Is this a chatbot?
No. Some of it talks to customers. Most of it runs in the background, routing and tracking and updating records, with a person approving anything published.
What does the pilot include?
One scoped piece of work, built or run so you can see it working inside your business before anything larger is agreed.
Does any of this have to happen in person?
No. The discovery call, the pilot, and the install all run remotely, with the same person on the other end each time.
Do we need to hire anyone to run this?
No. We train the team you already have to run and adjust what we install.
Can we do AI Solutions and Consulting at once?
Yes. The discovery call is where we decide which one to start with.
What does this cost?
It depends on what actually gets installed, and we would rather not guess before we have seen the work. We scope the pilot on the discovery call. We agree on anything beyond it once the pilot has shown what the job really involves.
Ready to see it working?
A conversation about how the business runs today, and which piece of it is worth piloting first.
Book a discovery callIf you're not sure where to start, write to me directly. team@novabuzzmarketing.com
Anthony